Job: Financial Officer

Position:              Financial Officer

FHI 360 is currently recruiting for the position of Finance Officer for the USAID Jordan Community Health and Nutrition Program. The purpose of the Community Health and Nutrition Program is to improve the nutritional status of children under five and pregnant and lactating women in target areas. The activity seeks to

support child and maternal health and nutrition status by improving

breastfeeding practices, introducing appropriate complementary foods at the right time and ensuring appropriate child spacing through postpartum family planning and continuation of modern forms of contraception.



Job Summary

In conjunction with the Director of Finance and Administration


, the Financial officer will administer financial & accounting operations ensuring that the


financial transactions of the CHN Project are seamlessly running and are accurately recorded in compliance with USAID’s requirements and FHI 360 policies. Tasks will include drafting payments for contracts, grants, and consultancy agreements, entering and tracking all cost data in #QuickBooks and tracking expenditures via USAID CHN tracking systems, overall financial monitoring and support/guidance to projects in finance and operations staff, analyses of financial data, budget analyses for project funds,


Areas of Responsibility

More specifically, responsibilities include but are not limited to:



Accounting

  • Independently prepare monthly imprest expense reports and bank reconciliations and submit imprest to Director of Finance and Administration and COP on a monthly basis for review and approval.


  • Accurately record all financial transactions in #QuickBooks.


  • Prepare bank disbursement vouchers, wire transfers, and checks and ensure all financial transactions are in compliance with FHI 360 policies and procedures.  Gather and review all required supporting documentation prior to issuing payment.


  • Verify the accuracy of all payment requests and assure proper allocation of expenditures to funding source and expense categories. 


  • Work closely with FHI 360’s Home Office finance staff to resolve issues, address concerns, and respond to request for financial information.


  • Contact grantees, subcontractors, and vendors to discuss invoices and payments and resolve discrepancies, as required.  


  • Prepare monthly projections in close coordination with the Operations and Grants Teams.


  • Prepare requests for funds to the field verifying the reasonableness of the requested amounts.


  • Monitor and manage project cash balances.


  • Monitor monthly financial expenditures of project activities by tracking balances using the pipeline.


  • Support the technical team in providing activities codes to ensure efficient reporting.


  • In coordination with the procurement team, maintain a PO tracker making sure all pending PO’s are paid duly



Grants, Subaward, and Subcontract Administration

  • Review, analyze and reconcile assigned Grantee financial reports to ensure that all financial transactions are correctly administered and in compliance with agreements; liaise with grantees as required to request supporting documentation, implement corrective actions and provide technical assistance to Grantees in resolving issues;


  • Assist in conducting field visits to monitor grantee work, and provide financial technical assistance to grantees, as required.


  • Maintain and update sub-award trackers on monthly basis.


  • In coordination with the Director of Finance and Administration, monitor the spending and the burn rates of the grantees



CHN Tax Administration

  • Calculate payroll liabilities and ensure compliance with both Jordanian legal requirements and FHI 360/CHN human resources policies, including income tax, social security, health insurance, etc.


  • Work closely with FHI 360s Tax Advisor to stay informed of changes to Jordanian tax laws and ensure proper payment of income tax, social security, office-space related taxes, etc.



Financial Administration

  • Maintain a well-organized filing system for the monthly financial imprest including payments and monthly financial reports.


  • Prepare any necessary letters related to the finance department;


  • Respond to requests for financial information based on the Director of Finance and Administration and COP instructions.


  • Complete other finance-related tasks as requested by the Director of Finance and Administration as well as the COP.



Education, Experience, and Skills

  • Bachelor's Degree in Accounting or any related field or its International Equivalent.


  • 5 - 8 Years of progressively responsible accounting, finance, and operational management, and experience in a government contracting environment.


  • Knowledge of U.S. Government grants, contracting, and auditing standards as they apply to the effective management of multi-year funds in an international NGO environment.


  • Articulate, professional, and able to communicate in a clear, positive manner with clients and staff.


  • The non-governmental organization (NGO), government, or private sector experience preferred.


  • Familiarity with foreign currency exchange in an international organization.


  • Interpret financial information and reports.


  • Advanced English and Arabic is required.



Travel Requirements:

  • 10% in-country travel

This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.


FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, disability, veteran status, genetic information or any other status or characteristic protected under applicable law.


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